Administrative Assistant

Under the direction of EHS Management, the Administrative Assistant will be responsible for assisting with tasks related to safety and environmental hazards in the workplace as well as administrative needs for recordkeeping, safety field audits and ensuring safety compliance.

Responsibilities
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Issue corrective actions and see to their compliance/closure.
Investigate industrial accidents, near-miss incidents, and occupational injuries to determine causes, install preventive measures, and manage return-to-work activities
Provide technical advice, coaching, guidance, and mentoring to employees on safety initiatives and necessary changes
Skills
Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Bi-Lingual in English and Spanish preferred
Strong organizational skills with the ability to multi-task
High School degree; Bachelors is a plus
Job Types: Full-time, Temporary

Pay: $19.00
– $21.00 per hour

Schedule:
8 hour shift
Education:
High school or equivalent (Preferred)
Experience:
Admin: 1 year (Preferred)
Language:
Spanish (Preferred)
Work Location: One location