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Administrative Assistant

Canyon Hills Presbyterian Church

This is a Full-time position in Anaheim, CA posted July 18, 2022.

Administrative Assistant
The Canyon Hills Presbyterian Church (CHPC) Administrative Assistant will be responsible for providing secretarial, marketing, social media and administrative services to the Pastors and program staff of the church to ensure the smooth operation of the church officeand facilities.
Organizational Relationships
Reports to the Business and Communications Manager and works in coordination with the pastoral and program staff and committees of session. Interacts with congregational members and community.
Principal Duties & Responsibilities include the following.
Performs clerical work including all typing, filing, routine correspondence, and telephone coverage for the Pastors and program staff and for church committees and organizations as directed by the Head of Staff and/or Business Manager.
Prepares and produces materials such as correspondence, church bulletins for all worship including special worship services, newsletters, promotions, etc. utilizing current technology and software applications and other various office equipment.
Prepares and maintains program and facility master calendar including all groups and teams.
Provides needed and current information and materials to Communication Director and/or Business Manager for web site maintenance and communication platforms.
In coordination with Communication Consultant creates needed web pages, forms, groups, work flows, surveys, outdoor banners, and printed materials. Stay on top of social media using recommended platforms including but not limited to planning center, square space, mail chimp, google forms, Docs and Sheets, clearstream, vimeo, youtube, facebook, Instagram, and related interfacing platforms as needed.
Create CHPC Event Registrations, maintaining communication with event coordinators and those registered.
Maintain the church event log and work closely with CHPC event coordinator on church availability and event details and needs.
Coordinates visitor and guest welcoming process and monitors workflow.
In coordination with Business Manager, processes all requests for use of facility and maintains control of all keys.
Maintains and prepares all church permanent records including membership rolls, minutes of session, annual reports. In coordination with Head of Staff and Clerk of Session, prepares all session agendas and corresponding materials.
Communicates and coordinates with Board of Deacons regarding needs of parishioners.
Responsible for ordering and purchasing of office supplies.
Inventory Bill of Materials
Recruits and directs work of volunteers to perform routine office tasks as needed, such as telephone/reception desk coverage while working on major projects and for vacation coverage.
Attends staff meetings as scheduled.
Other duties and responsibilities as assigned.
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Qualifications Guidelines
Education, Training & Experience
2 years administrative and marketing experience or equivalent experience and education
AA Degree or equivalent cumulative college units
Knowledge, Skills & Abilities
Proficient keyboarding skills.
Experienced in required software programs including Slack, Microsoft Office Suite including Excel, Word, Publisher and Power Point, electronic communication applications, Adobe PDF and Google Docs.
Proficient in the use of office equipment.
Organizational abilities
Self-starter with ability to follow through on details.
Effective interpersonal skills with the ability to relate to a variety of people styles.
Ability to prioritize work and meet deadlines.
Effective phone etiquette skills and ability to direct phone calls to appropriate staff.
Ability to maintain confidentiality.