Motive Companies: Office Administrator

SummaryResponsible for performing a variety of administrative, office, and clerical functions.Responsibilities:Provides all coverage for the front desk reception, including rest breaks, meal breaks, and vacation days.Drafts memos and other reports as appropriate.Prepares spreadsheets and data entry.Maintains new hire calendar current and distributes as needed.New Hire Tours/Introductions.Uploading of documents in personnel files.Confidentiality and Professionalism is of the utmost importance.Will need to be able to work independently and practice good judgement.Assists employees with questions.Responsible for operating and maintaining office equipment; arranges for repairs when necessary.

Including maintenance of coffee machines and works with coffee vendor for regular scheduled visits.Inventory of all supplies in coffee room and kitchen.

Maintains/replenish levels of all items.Assist with maintenance of company intranet (announcements & directory)Water office plants bi-weekly.Weekly refrigerator clean out.Performs other administrative, office duties, or projects as required or as assigned.Work Environment:The job is performed indoors in a traditional office setting.

Activities include extended periods of sitting occasional fast paced events and extensive work at a computer monitor and/or calculator.Physical Requirements:Ability to communicate orally with customers, vendors, management, and coworkers.

Regular use of the telephone and e-mail for communication is essential.Sitting for extended periods is common.

Hearing, vision, and speaking within normal ranges is essential for normal conversations, to receive ordinary information, and to prepare or inspect documents.No heavy lifting is expected.

Exertion of up to 10 lbs.

of force occasionally may be required.

Good manual dexterity for the use of common office equipment such as computer terminals, calculator, copiers, and FAX machines.

Good reasoning ability is important.

Able to understand and utilize management reports, memos and other documents to conduct business.

EQUAL EMPLOYMENT OPPORTUNITY POLICYMotive Energy Inc.

provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race (including traits historically or culturally associated with race, such as hair texture and protective hairstyles), religion (including religious dress and religious grooming), color, age (40 and over), genetic information, disability (mental and physical), medical condition (as defined under state law), national origin (including language use restrictions and possession of a driver’s license issued under section 12801.9 of the California Vehicle Code), ancestry, sex (including gender, gender identity, gender expression), sexual orientation, marital status, familial status, parental status, domestic partner status, citizenship status, pregnancy (including perceived pregnancy, childbirth, lactation, or pregnancy-related conditions), military caregiver status, military status, veteran status, or any other status protected by federal, state, or local law.

Motive Energy Inc.

complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Motive Energy Inc.

expressly prohibits any form of unlawful employee harassment or discrimination based on any of these protected categories.

The duties and responsibilities described above are not a comprehensive list and that additional tasks may be assigned.

The scope of the job may change as necessitated by business demands.