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Project Coordinator

Albireo Energy

This is a Contract position in Anaheim, CA posted April 19, 2022.

  • Prepare monthly and weekly invoicing to Solutions and Service customers. Assist with the preparation and distribution of AIA formatted invoices.
  • Effectively communicate with Operations Managers, Project Managers, and Accounting regarding contract documents, change orders / other modifications, approvals, and any additional services related to billings.
  • Work with Operations, Service, and Accounting to facilitate client collections and cash applications.
  • Project entry into AX when a new project is booked.
  • Schedule and prepare for job turnover meetings between Sales and Solutions, or between Solutions and Service.
  • Assist with the monthly forecasting and reporting processes.
  • Generate Purchase Orders and document goods receipts in AX.
  • Price service slips for T&M and preventative maintenance.
  • Monitor timesheet submissions and communicate any missing or incorrect information to the appropriate manager.
  • Receive incoming supplier/subcontractor invoices, verify accuracy and readiness to pay with Project Manager, and assist Accounting team with processing for payment.
  • Manage the RMA process.
  • Assist with the administration of the master labor schedule.
  • Finalize project close-out documents (Warranty Letters, As-Built, O&M documents).
  • General administrative and office support for Division staff.
  • Administrative responsibilities for safety.
  • Responsible for project pre-qualification documents.

Qualifications

  • Associates degree, including college courses in accounting or business preferred.
  • Intermediate to advanced computer literacy, including experience with ERP/IT systems – Dynamics AX experience preferred.
  • Displays strong written and verbal communication skills, as well as strong organizational skills.
  • Ability to work independently, take initiative, manage priorities, and see projects through to completion.
  • Working knowledge of basic accounting functions (AP, Percentage of Completion method) and ability to coordinate with multiple internal departments (including Operations and Accounting).
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