Administrative Assistant 1
American Advanced Management, Inc
This is a Contract position in Anaheim, CA posted July 11, 2022.
POSITION SUMMARYAdministrativeAssistant 1 provides high-level support for the President, Project Managers,and Associate to the President through conductingresearch, preparing statistical reports, handling confidential information, andperforms clerical functions such as preparing correspondence, arrangingconference calls, and scheduling meetings.
POSITION QUALIFICATIONSThis position requires a High School diploma orequivalent.
Must possess excellent computer and communication skills and theability to interact with people in all levels of the organization.
DUTIES and RESPONSIBILITIES:Compilesstatistical data from a variety of sources for the purpose of providingsummaries to other personnel, and/or ensuring compliance with establishedguidelinesSettingappointments, arranging meetings, and maintaining calendarsPreparingcorrespondence and documentsFiling,typing, and using computer software with emphasis on basic word processing andspreadsheet applicationsCommunicatingwith employees and managementProvidingclerical support to other departmentsAnsweringquestions, opening mail, receiving and transferring phone calls Coordinating special projects as directed Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution Open, sort, and distribute incoming correspondence, including faxes and email File and retrieve corporate documents, records, and reports Compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors Attend meetings to record minutes
