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Office Administrative Assistant

Acuity Knowledge Partners

This is a Contract position in Anaheim, CA posted February 18, 2022.

Job Purpose Part-time office/admin assistant ; provide administrative support to all members of the Sales team and general day to day running of the office.

The hire will be working 3 days per week; 2 days in office and 1 day work from home (Mon-Fri) Key Responsibilities General Administrative Support Provide general administrative support to the Sales Team including but not limited to; processing expenses, travel and visa coordination, diary management, managing visitors, mail distribution, printing and binding.

You will also be responsible for assisting IT an HR with the onboarding and off boarding of all employees, Oversee the smooth running of the office and build excellent working relationships with internal teams and external vendors.

Acquire and maintain a good understanding of Acuity’s business, and particular business line being supported, in order to provide optimal customer service.

Expenses Timely and accurate preparation and submission of T&E reports, ensuring company policy has been followed.

Travel & Entertainment Make all travel arrangements including, air, rail, hotels and visa applications Meeting Co-ordination Diary management using outlook Process meeting requests including setting up appointments, reserving conference rooms, requesting security passes for guests Presentation printouts Prepare/modify PowerPoint presentations for the Sales & Management teams (including printing & binding).

Key Competencies Fluency in English is essential.

Excellent communication skills and a positive attitude towards work and colleagues Proven relevant experience in a corporate environment Familiarity with booking travel, processing expenses and general administrative tasks Intermediate IT skills including Outlook email and calendar, Word, Excel and PowerPoint Ability to work using own initiative and without close supervision Excellent organization and administrative skills Ability to multi-task and adapt to shifting priorities Experience working in a support role to senior management is an advantage Strong orientation toward teamwork A can do attitude and a willingness to assist in areas outside of the administrative role to assist the company and develop in your role.