Office Assistant – CAS/Anaheim Red Shield Corps

Description

Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church.

Its message is based on the Bible.

Its ministry is motivated by the love of God.

Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Position Summary

This position is responsible for conducting the full range of activities required to prepare, submit, manage, and track all business-related information for The Salvation Army Anaheim Red Shield.

This includes but is not limited to, uploading, and tracking of special and reoccurring invoices, maintaining, and updating office files for clients and volunteers, processing invoices, and keeping records of financial and vendor information and accepting daily mail and visitor logs.

Specific Duties

Responsibilities:

Assist in preparing information for Corps Officers and Red Shield Director that may include stats, visitor logs, and bank deposits.

Assist with the building master calendar by keeping it updated with information provided by Corps Officers and Red Shield Director.

Assist in the coordination of rental schedules in conjunction with the Corps master calendar and with direction from the Corps Officers and Red Shield Director.

Assist with building rentals by working while rentals are in-session.

This includes being the point-person for questions, PTM safety and general inquires.

Schedule for this position will vary, but will remain full-time, depending on building rental schedule.

Assist with computer input of client data and family information.

Track vendor invoices and process payments to Corps Officers and Red Shield Director as needed.

Coordinate and send mailings on behalf of The Salvation Army Anaheim Red Shield.

Log incoming mail and assist with outgoing mail.

Coordinate and send mailings on behalf of The Salvation Army Anaheim Red Shield.

Track daily and weekly telephone calls, visitor logs and any other information as requested.

Assist with the processing new volunteer applications.

Assist in answering phones, filing, and general office support.

Assists with other projects as requested.

Working Conditions

Ability to walk, stand, bend, squat, climb, kneel and twist on an intermittent or sometimes continuous basis.

Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead.

Ability to operate computer, fax and telephone.

Ability to lift up to 25 lbs.

Minimum Qualifications

Associates degree preferred.

Minimum of 2 years office and/or administrative experience preferred.

Valid California Driver’s License.

Preferred to pass fleet driving test as required by The Salvation Army policy.

Must have experience in word, excel, PowerPoint and outlook.

Skills, Knowledge & Abilities

Driving Test and MVR check (if applicable).

A criminal background check is required with certification for Protect the Mission policies and procedures.

Abide by Salvation Army Policies and Procedures and have an acceptance of Salvation Army philosophy and mission.

Ability to work independently.

Excellent communication skills, both verbally and written.

Excellent organizational skills.

Ability to maintain detailed and accurate records.

Ability to relate with others and be a team player on all levels.

Qualifications

Education

Preferred
Associates or better
Licenses & Certifications

Required
Driver’s License
Experience

Preferred
2 years: Minimum office and/or administrative experience
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information.

41 CFR 60-1.35(c)